Administrative Assistant

 

Responsibilities and Duties

  • Provides administrative support to ensure efficient operation of office.

  • Answers phone calls, schedules meetings and supports visitors.

  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Assist in keeping record of Project Documents, which include contract files, certifications, proposals, invoices

  • Keep track of contracts and certifications to avoid their expiration.

  • Knowledge in Puerto Rico’s Government Certifications (CFSE, Hacienda, ASUME, among others) and Documentation required for business operation and contracts.

  • Exhibits polite and professional communication via phone, e-mail, and mail.

  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

  • Contributes to team effort by accomplishing related results as needed.

  • Coordinates tasks and data requested by Accountant.

 

Qualifications and Skills

  • High school diploma or equivalent education required

  • 3 years of administrative assistant experience

  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

 

Job Type: Full-time

 

Location: Miramar, San Juan, Puerto Rico

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